Planner to crew
Name the person who gives service cues and approves changes. Share the latest timeline and identify the moments when service should pause.
STL Party Helpers · St. Louis
Staffing support for event planners
Give your St. Louis event a clear staffing brief, an agreed service plan and one on-site point of direction. We work from the event requirements you and your client provide.
What to send with a planner inquiry
- Date, venue address, access window and guest count.
- Run of show, meal format, beverage service and planned room changes.
- Roles requested and which tasks belong to the caterer, venue or planner.
- Requested attire, any special service instructions and the on-site decision-maker.
- The time for final clearing, reset and handback.
Agree on the handoffs before the event
Caterer to floor
Confirm where prepared food is collected, who directs plating or buffet replenishment and who supplies equipment. Specialist food preparation stays with the responsible food provider.
Floor to venue
Define the closing tasks and where rentals, dishes, waste and leftovers go. A useful reset brief states what “finished” means and who checks the room.
Planning more than one event?
Send the dates and requirements for each event. We review staffing, hours, scope and price for the particular booking. A recurring inquiry does not itself reserve a standing crew or create a subscription.
Prepare a brief your client can understand
Use the free event brief and checklists to collect the information once. For a wedding, add the reception timeline and the caterer’s service plan.
Free planning resourcesWedding staffingCaterer and venue coordinationFrom your request to a confirmed plan
Share the work and timing
Tell us the event date, venue, guest count and the tasks you want covered. Include the setup and reset windows as well as guest-facing service.
Review the offer
Our office checks availability and follows up with the proposed staffing, hours, scope and price. A saved website request is not a reservation.
Complete the reservation steps
Review the event-specific quote and deposit instructions. We confirm arrangements separately after the availability and reservation requirements have been reviewed.
Tell us what your event needs
Send the date, venue, guest count and a short description of the work. Our office will review your request and follow up. If the event is urgent, call or text after submitting.