Work around the people being celebrated
Build the plan around the meal, photographs, gifts and toasts. Tell us which moments the hosts want to be present for so we can discuss the serving, clearing and setup work around them.
STL Party Helpers · St. Louis
Family celebrations & milestone parties
Practical help for the occasions when you want to spend time with your own family: showers, birthdays, anniversaries and the celebrations around a wedding.
Plan the work around your gathering
Make the home or venue workable
Share the kitchen access, serving areas, tables and where supplies will be kept. At a hired venue, include the access and handback times so the plan includes preparation and cleanup.
Occasions in this guide
Anniversary
Leave room in the service plan for photographs and toasts. Decide whether the meal is a formal dinner or a gathering where people eat at different times; the clearing and drinks plan should follow that choice.
- Table and toast timing
- Discreet clearing
- End-of-night reset
Baby Shower
Make space for the gift table, food and any activities without sending every guest through the same narrow route. Share when gifts, refreshments and cake are planned, and who will direct those transitions.
- Room and table setup
- Food and beverage support
- Gift table and cleanup
Birthday
Tell us the age group and whether adults and children are eating together. Plan the cake service, guest arrivals and cleanup so the person being celebrated and the hosts can stay involved.
- Setup and reset
- Food and beverage support
- Cleanup so you enjoy the party
Bridal Shower
Brunch, gifts and conversations can overlap. Explain when you want food refreshed or cleared and where gifts should stay; your family or organizer remains the contact for personal items.
- Decor and table setup
- Brunch or dessert service
- Gift open and cleanup
Engagement Party
A welcome period, photographs and toasts often shape the evening. Decide whether appetizers are the main food or lead to dinner, and include any planned drinks station in the staffing request.
- Welcome and guest flow
- Passed apps and bar support
- Cleanup after the last toast
First Communion
If the reception follows a service elsewhere, include the expected arrival time and who can give helpers access before the family returns. Describe the lunch, cake and cleanup plan for the reception.
- Table setting and plating
- Cake and beverage support
- End-of-reception reset
Rehearsal Dinner
Allow for guests arriving from the rehearsal and for speeches during dinner. Give the floor team a contact who can adjust the meal cues, and confirm the venue’s finishing time.
- Course timing and clearing
- Toast and seating support
- Breakdown when guests leave
Wedding
Share the complete ceremony and reception timeline, venue contacts and caterer’s service plan. For a detailed discussion of roles across the day, use our Wedding Staffing guide.
- Ceremony and reception cues
- Passed service and clearing
- Cake and toast support
Details that help us plan
- Who is the on-site contact while the family is celebrating?
- Will food be catered, delivered or prepared by the host?
- When are photographs, gifts, speeches and cake?
- Which setup and cleanup tasks should the quote include?
Choose the roles you need
Event titles do not set the crew size. Meal format, the number of stations, room layout and overlapping tasks determine the work. Browse the detailed service guides to decide what you want us to review.
From your request to a confirmed plan
Share the work and timing
Tell us the event date, venue, guest count and the tasks you want covered. Include the setup and reset windows as well as guest-facing service.
Review the offer
Our office checks availability and follows up with the proposed staffing, hours, scope and price. A saved website request is not a reservation.
Complete the reservation steps
Review the event-specific quote and deposit instructions. We confirm arrangements separately after the availability and reservation requirements have been reviewed.
Tell us what your event needs
Send the date, venue, guest count and a short description of the work. Our office will review your request and follow up. If the event is urgent, call or text after submitting.