STL PARTY HELPERS
Your event staffing brief
St. Louis | (314) 714-5514 | team@stlpartyhelpers.com
https://stlpartyhelpers.com/quote

Use this working brief to collect details for your planner, venue, caterer
or staffing inquiry. It is a planning resource, not a quote or reservation.

1. THE EVENT
Occasion:
Date:
Venue name and full address:
Guest count (adults / children, if relevant):
Guest arrival time:
Guest departure time:

2. THE FULL WORKING WINDOW
Earliest access / setup start:
Food delivery or kitchen-ready time:
Meal and drinks service times:
Program, speeches or moments when service pauses:
Cleanup start:
Required room handback / staff finish:

3. FOOD AND DRINKS
Food provider and on-site contact:
Service format (buffet / passed food / plated / other):
Number and location of serving stations:
Who supplies dishes, glassware, utensils, ice and serving equipment?
Who prepares food, directs food handling and gives service cues?
Host-supplied beverage plan:
Special instructions to discuss with the responsible food provider:

4. REQUESTED STAFFING TASKS
[ ] Guest welcome / registration / seating
[ ] Meal service / food-station support
[ ] Agreed beverage service
[ ] Clearing and dish handling
[ ] Setup (list tasks):
[ ] Cleanup and room reset (list tasks):
[ ] Floor lead / service coordination
[ ] Other tasks to review:
Roles or number of helpers requested, if known:

5. ACCESS AND RESPONSIBILITIES
Parking and loading instructions:
Service entrance, check-in or elevator:
Kitchen, storage and staff work areas:
Indoor / outdoor plan and weather backup:
Where leftovers, rentals, dishes and waste go:
Tasks kept by the host, caterer, venue or rental company:

6. THE PEOPLE AND OPEN QUESTIONS
Host / planner:
On-site decision-maker and phone:
Venue contact:
Food-provider contact:
Attire or service instructions:
Questions for the office:

NEXT STEP
Send the event details through https://stlpartyhelpers.com/quote.
Unsure about staffing? Ask at https://stlpartyhelpers.com/diy#planning-help.
Our office reviews availability, roles, hours, scope and price for your event.
A website receipt does not confirm a booking or payment.